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BoardBookit Privacy Policy Header
Privacy2018-06-12T15:33:20+00:00

BoardBookit Privacy Policy

Effective as of May 1, 2018

Introduction

This privacy policy discloses the privacy practices of BoardBookit (“BoardBookit,” “we,” “our” or “us”), which owns and operates various sites on the World Wide Web, including without limitation BoardBookit.com, (collectively, the “BoardBookit Websites”). Your access to and use of the BoardBookit Websites and all the services provided via the BoardBookit Websites and mobile applications (collectively, the “BoardBookit Services”) are subject to BoardBookit’s Terms of Use and all applicable laws.

We will use your personal data only for the purposes and in the manner set forth below, which describes the steps we take to ensure our processing of your personal data is in compliance with the General Data Protection Regulation ((EU) 2016/679) (GDPR) and any implementing legislation (Data Protection Legislation).

What Information is Collected

Information You Give Us

When you sign up for BoardBookit Services, communicate with our customer service team, or send us an email, we may ask for information including your name, email address, billing address, and company name.

We also collect personal information such as an email address, phone number and a name of any end users you authorize to log into and utilize BoardBookit Services in connection with your account.

Information We Collect Automatically

BoardBookit automatically collects information about your interactions with BoardBookit Services. We may get information about how and when you use BoardBookit Services. This information may include your IP address, time, date, browser used, and actions taken by you within the application. By using BoardBookit Services, you are giving BoardBookit permission to use and store such information consistent with this privacy policy.

No Information from Children Under Age 16

This website and the BoardBookit Services are not intended for children and we do not knowingly collect data relating to children. If you are under the age of 16, please do not attempt to register with us at this Website or provide any personal information about yourself to us. If we learn that we have collected personal information from a child under the age of 16, we will promptly delete that information. If you believe we have collected personal information from a child under the age of 16, please contact us at privacy@boardbookit.com.

EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield

BoardBookit complies with the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. BoardBookit has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/

In compliance with the Privacy Shield Principles, BoardBookit commits to resolve complaints about our collection or use of your personal information. European Union and/or Swiss individuals with inquiries or complaints regarding our Privacy Shield policy should first contact BoardBookit at privacy@boardbookit.com.

BoardBookit has further committed to refer unresolved Privacy Shield complaints to JAMS, an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not resolved your complaint, please contact or visit https://www.jamsadr.com/about/submit-a-case for more information or to file a complaint. The services of JAMS are provided at no cost to you.

BoardBookit, Inc. is responsible for the processing of Personal Information it receives, under the Privacy Shield Frameworks, or subsequently transfers to a third party acting as an agent on its behalf. BoardBookit complies with the Privacy Shield Principles for all onward transfers of Personal Information from the EU, EEA and Switzerland, including the onward transfer liability provisions.

This Privacy Shield Policy supplements our Privacy Policy included here. This Privacy Shield Policy applies to BoardBookit, Inc., which is subject to the investigatory and enforcement powers of the Federal Trade Commission.

Cookies

Our Site may use “cookies” to enhance User experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

Information Collected by Third Parties

This website uses Google Analytics to help analyse how users use the BoardBookit Websites and BoardBookit Services. Google Analytics is a web analysis service provided by Google. Google utilizes the data collected to track and examine the use of use the BoardBookit Websites and BoardBookit Services to prepare reports on its activities and share them with other Google services.

Find Google’s privacy policy here.

BoardBookit Services may be linked to or provided through other third party websites. We use those third parties to provide a variety of services to us, including, without limitation, hosting the Services, providing technical support, processing and storing your information, updating your customer information records in our database (including both physical address and email address verification), and sending or coordinating the sending of marketing communications on our behalf.

How We Use Your Info

BoardBookit may collect and use your personal information for the following purposes:

  • To fulfill a contract, or take steps linked to a contract:
    • To register new companies and accounts and provision of services to you
    • To provide software as a service (applies to anyone that uses BoardBookit Services)
    • To provide product technical support
    • To provide user training
      providing you with services described on the Sites;
      verifying your identity when you sign in to any of our Sites;
    • To create invoices and process payments;
    • To manage our relationship with you, including the delivery of notifications regarding necessary board material; and
    • To send emails that may include company news, updates, related product or service information, etc.
  • Where this is necessary for purposes which are in our legitimate interests. These interests include:
    • Operating the Sites;
    • Updating you with operational news and information about our Sites and BoardBookit Services e.g. to notify you about changes to our Sites, website disruptions or security updates;
    • Carrying out technical analysis to determine how to improve the Sites and services we provide;
    • Monitoring activity on the Sites;
    • Managing our relationship with you, e.g. by responding to your comments or queries submitted to us on the Sites or asking for your feedback or
    • Whether you want to participate in a survey;
    • Managing our legal and operational affairs;
    • Improving our products and services;
    • Providing general administrative and performance functions and activities; and
    • Processing your job application to BoardBookit.
  • Where you give us consent:
    • Providing you with marketing information about products and services which we feel may interest you; and
    • Customizing our services and websites – where this involves the use of cookies or similar technologies – in order to provide a more personalized experience.

How We Keep Your Personal Information Secure

We store personal information on secure servers that are managed by us and our service providers in the US. Personal information that we store or transmit is protected by security and access controls, including username and password authentication and data encryption.

When We Share Your Personal Information

We may disclose your personal data to third parties who provide a service to us, including:

  • Providers of cloud based CRM software in relation to customer account maintenance and billing;
  • Providers of cloud based marketing software in relation to prospective customer information management;
  • Providers of cloud based customer support software;
  • Providers who collect information on our behalf, including as necessary to operate features of the Website, such as customer activity data;
  • Providers of cloud based accounting software in relation to management of accounting.
  • Third party service providers that help us operate and manage our BoardBookit services.

How Long Do We Store Your Data

We store your personal data during the time that you are a customer or end user of BoardBookit for purposes of providing you with our services. If you have never been a customer or registered end-user of BoardBookit, but have consented to receive marketing inquiries or other information, we may store your data until requested by you to delete the data.

Your Rights if You are a User or Visitor in the European Economic Area

BoardBookit is committed to ensuring that you have control and visibility to your personal data. Below is a summary of your rights and additional commitments from BoardBookit. You may exercise your rights by contacting us at privacy@boardbookit.com.

Right of Access

You can request a copy of the personal data we hold about you.

Right to be Forgotten

You have the right to request that your personal data be deleted in certain circumstances including:

  • The personal data are no longer needed for the purpose for which they were collected;
  • You withdraw your consent (where the processing was based on consent);
  • You object to the processing and there are no overriding legitimate grounds justifying us processing the personal data (see Right to Object below);
  • The personal data have been unlawfully processed; or
  • To comply with a legal obligation.

However, this right does not apply where, for example, the processing is necessary:

  • To comply with a legal obligation; or
  • For the establishment, exercise or defense of legal claims.

Contact privacy@boardbookit.com to exercise this right.

About

Your Choices

Our site does not respond to Do Not Track signals in your browser.

You may be able to block cookies via your browser settings, but this may prevent access to certain features of the website.

By using BoardBookit Services, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Changes

BoardBookit has the discretion to update this privacy policy at any time. When we do, we will post a notification on the main page of our site, revise the updated date at the bottom of this page and send you an email. We encourage you to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Contact Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

BoardBookit
www.boardbookit.com
One Altoona Place 2nd Floor
Pittsburgh, PA 15228
412.436.5180
support@boardbookit.com

BoardBookit, Inc.’s commitment to the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks entitle you to lodge a complaint via the Privacy Shield independent dispute resolution mechanism.

As a last resort and under limited circumstances, EU, EEA and Swiss individuals with residual privacy complaints may invoke a binding arbitration option before the Privacy Shield Panel.

You also have a right to lodge a complaint with a competent supervisory authority situated in a Member State of your habitual residence, place of work, or place of alleged infringement. You can find the relevant supervisory authority name and contact details under http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

Cookie Policy

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The table below explains the cookies we use and why.

ServiceCookiesDescription & Privacy Policy
BoardBookit
  • BBIt(app.boardbookit.com)
  • BBItAdmin(admin.boardbookit.com)
These cookies are set when you check the “remember me” option and remembers your email address so you do not have to retype it everytime you log in.
BoardBookit Session Cookies
  • ASP.NET_SessionId(app.boardbookit.com)
  • ASP.NET_SessionId(admin.boardbookit.com)
This is a unique id given to every user to help the website maintain session information for the Microsoft .NET framework that runs our website. This cookie is deleted as soon as you leave BoardBookit Services.
Google Analytics_gaGoogle Analytics is used to collect information about how visitors use BoardBookit Services. This cookie is used to distinguish users but is anonymous. http://www.google.com/policies/privacy/
YouTube CookiesWe embed videos from our official YouTube channels using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. Read more at YouTube’s embedding videos information page.
UserVoice Cookies
  • _session_id
  • _uservoice_tz
  • _uservoice_utcd
UserVoice is used to power our customer support system and gather feedback. http://www.uservoice.com/privacy/
Walkme CookiesWalkMe uses first party cookies to identify the progress of the Walk-Thrus support videos on admin.boardbookit.com. WalkMe uses cookies only for authentication purposes and for the successful compilation of Walk-Thru playback and Analytics. The cookies are saved only for 60 seconds and then are automatically deleted. No personal data is saved and no information about user usage of the website is monitored. WalkMe’s Privacy Policy